Main Road, Newark
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Tenants

Looking for a property to Rent?

Please fill in the Registration Form and we will notify you when a suitable property becomes available. Alternatively search for a property or see our properties on Rightmove

 

Viewing a Property

Once you have a shortlist we recommend you drive by and familiarise yourself with the area. If you would like to view any property, please call or email us to arrange. If you are not familiar with the local area, we would be happy to assist you.

 

Applying for a Property

All applications are dealt with on a first come first served basis and therefore we recommend you contact us as soon as possible if you wish to apply for a property.

In the first instance you need to complete an Application Form a copy of which will be sent to the Landlord for approval.

If this is acceptable you will be required to pay a Holding Deposit to validate your application. Once we have received your Holding Deposit the property will be reserved for you and you will need to make an appointment to visit our office with various documentation such as proof of ID, income and address etc.

The entire application process usually takes approximately 7-10 days but is dependent on the speed of third parties providing us with references.

You are at risk of losing your Holding Deposit under the following circumstances:

  • If you change your mind and withdraw your application
  • If you or anyone in connection with your application fail the Right To Rent checks
  • If you or anyone in connection to your application (including joint applicants or a guarantor) provides any false or misleading information or statements.
  • If after 14 days from the date of paying a Holding Deposit we have not entered into a Tenancy Agreement as a result of:
    • You failing to provide any information (whether formally requested or not) that is pertinent to your application.
    • You failing to take all reasonable steps to enter into a Tenancy Agreement. 

 

The Tenancy Agreement

If you would like to view the terms and conditions set out in our standard tenancy agreement please download a copy by clicking here.

 

Bad Credit Rating/Low Income?

Simply the best policy is be honest with us! Subject to the landlord agreeing if you have a friend or relative is willing to stand as guarantor this is not usually a problem. We will have to carry out a credit check on your guarantor who will need to complete a Guarantor Form.

 

Data Protection

You can be rest assured that your personal data is in safe hands we are fully regulated by the Data Protection Act and registered with the Information Commissioners Office and fully compliant with the General Data Protection Regulation. Click to see our Privacy Policy

 

TENANT FEES

Compulsory Fees (relating to all Tenancy Agreements signed after 1st June 2019)

Amendment of Tenancy Agreement
If you ask us to amend your Tenancy and we have to re-negotiate your contract, amend the term and/or update your tenancy agreement during your tenancy we will charge you £50.00 inc VAT

Replacement Keys
You will have to pay the costs for replacing locks or other security devices if you lose a key for the property. This may include the costs paid to a third-party such as a locksmith. In exceptional circumstances we may charge you an additional fee of £15.00 per hour (including VAT), such as out of hours.

Ending Your Tenancy Early
If we agree to you leaving the property before your agreement has ended, you must pay a fee equivalent to the 'New Tenant Fee' usually charged to the Landlord, details of which can be found on the Landlord Fee Schedule on the Landlords Page of this website and also displayed in our office. In addition, you must pay all rent due under your current agreement until a replacement tenancy begins. The maximum you will be charged is the full amount of the rent owing under your current agreement until the end of any fixed term.

Overdue Rent
If you owe rent for more than 14 days, you will have to pay interest on this amount from the day that it was first due. The interest rate is 3% above the Bank of England base rate. 

 

Compulsory Fees (relating to all Tenancy Agreements signed before 1st June 2019 and until 31st May 2020)

ON YOUR MOVE DAY

Administration Fee - £120.00
Preparing an inventory and schedule of condition of the property, explaining how appliances function, dealing with any teething issues relating to the move and taking meter readings for utilities and services and passing this onto the relevant provider (each Tenancy).
(You will also be required to pay the first months’ rent along with a security deposit)  

DURING YOUR TENANCY
Renewal of Tenancy Agreement (Tenant Share) - £42.00
Contract negotiation, amending and updating terms and arranging a further tenancy and agreement along with any appendices. Identity immigration and visa confirmation (each Tenancy).

Transfer of Tenancy Agreement to Statutory Periodic (per Tenancy) - £24.00
Identity, immigration and visa confirmation and re-issuing prescribed information relating to tenancy deposit (each Tenancy).

ENDING YOUR TENANCY
Check out Fee - £42.00

Attending the property to undertake an updated schedule of condition based on the original inventory and negotiating the repayment of the security deposit (each Tenancy).

Additional Fees

Amendment of Tenancy Agreement - £42.00
If you ask us to amend your Tenancy and we have to re-negotiate your contract, amend the term and/or update your tenancy agreement during your tenancy and re-issue prescribed information relating to the deposit (each Tenancy).
 
Re-submission of Deposit - £60.00
Should the lead Tenant (with the DPS) wish to withdraw from a joint tenancy and the deposit is required to be re-paid and re-submitted to the DPS; includes re-issue of prescribed information.
 
Replacement Keys (each) - £15.00
If you lose a standard key(s)and require a replacement, we will charge you for each replacement and you will have to come to our office to collect. If it is a high security type lock this figure will depend on the manufacturer.NB We reserve the right to charge for changing the locks.

Unscheduled Property Visit - £30.00
If we are unhappy with an inspection or have to discuss an aspect of your tenancy of your making, such as unpaid rent, damage to the property, complaint etc. and we have to make an unscheduled visit to the property (each visit).

Pet Permission - £42.00
If your landlord agrees to your request to have a pet during the course of your tenancy. This is for negotiating on your behalf with your landlord, drawing up the necessary paperwork and re-submitting addition monies into your deposit fund and re-issuing prescribed information (each permission)

Failed or Aborted Appointment - £30.00
If you fail to be present at a pre-arranged appointment with ourselves or one of our contractors. This is a minimum fee dependant on what we are charged by a contractor (each appointment).

Instructing Contractors - £30.00
If we have to arrange for contractors to carry out works to the property which is a result of your actions during your tenancy or after the tenancy has ended. This is in addition to any costs incurred for work carried out (each contractor).

Permitted Occupier Fee - £60.00
Explaining to any permitted occupier who is not included on the tenancy agreement their rights and responsibilities towards the named tenant(s)and the Landlord. Includes the provision of documentary guidance and assistance during the tenancy (each occupier).

Reminder Letter - £18.00
If we have to write a letter to you to remind you about some aspect relating to your tenancy. This can include chasing a late rent payment (each letter).

Out of Hours - £60.00 per hour (plus any costs incurred)
Whilst we do not offer an ‘Out of Hours Service’ but where actions of the tenants result in us, our contractor or your Landlord attending the property out of normal office hours. This includes time spent travelling, time spent to remedy the situation and travel costs.

Failure to Return Key(s) - £quote
If you fail to return keys at the end of the tenancy your Landlord reserves the right to charge for replacing locks. If it is a high security lock this figure may depend on the manufacturer.

Ending your Tenancy Early - £210.00
If you decide to end your tenancy earlier than the expiry date of a fixed term tenancy. In addition, you will have to pay rent until a new tenant takes over the property.

Future Landlord Reference - £36.00
If you ask us to provide you with a reference for a future Landlord. This includes providing a reference verbally, written or in an electronic format and includes gaining written consent from you under new the General Data Protection Regulation 2018.

Returned Rent Payments (each payment) - £24.00
Relating to any payment made for rent that does not clear or is returned (each payment)

Overdue Rent - 3% above BofE
Applied to any rent payments that are outstanding for more than 10 calendar days (daily rate applied)

Any fees that remain unpaid will be deducted from your security deposit at the end of the tenancy.

 

 

 

 

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Northgate Business Centre
38 Northgate
Newark NG24 1EZ
Tel. 01636 642850
Fax. 01636 642801

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